All purchase order details for your items in China are negotiated as part of sourcing. In particular the various possible interventions for the development of the design and the creation of the prototype (in certain cases) must be explained (in terms of quantity of test etc.).
This is probably the most important administrative document, it is the most representative of your import.
The international purchase order is governed by rules due to its legal framework.
The Vienna Convention notably regulates international trade in goods. It therefore applies exclusively in the event of problems relating to the order or the sales contract. It also regulates the rights and obligations of each party involved.
Purchase order and its designations
Important details
Details of your purchase order with China
1. Designation of the product to be imported and manufactured
The international order form includes in particular all the points designating the standard product or to be manufactured.
2. Date and signature
The date and signature of the sales contract are, however mandatory.
3. The personal information of each of the parties
The exact contact details of the parties, including the name of the representatives of each company, which must be clearly listed.
4. The object
The detail by subject of the product concerned, with all the technical aspects, as well as the details of the packaging (volume, weight and packaging) must be indicated.
5. Transportation
The mode of transport must be consistent with the nature of the goods, as well as the destination.
6. L'incoterm
7. Price offer
Price of the goods (unit and total price) The total price of the offer in the currency of the country with its equivalent in euros (indicative) according to the defined incoterm.
8. Method of payment
Payment by international transfer therefore to an account in euros or dollars.
9. Delivery times and penalties
Finally the production until the loading, and whatever the problem, the deadline must not be exceeded. Therefore you can indicate the amount of the penalties in case of delay or insufficient quantities.
10. The requested packaging
It also describes the standard (or personalized) packaging, In particular for the personalized packaging (important)
11. Transport insurance
In the event of coverage of the load by insurance, the conditions and indemnities in the event of force majeure, they must however be indicated there.
Note that: As “European Buyers“, you can only pay for your order in two currencies, the euro or the dollar. In conclusion, the beneficiary must provide you with a bank account number (in China) in Euro or Dollar for the transfer. Finally here is an example of an International Order Form.
