International Order Form

The “International order form” freezes all the details negotiated in the context of sourcing. All the various possible interventions for the development of the design and the creation of the prototype (in certain cases) must be explained (in terms of quantity of test etc.).

It is probably the most important administrative document, and the most representative of your import.

The international order form is governed by rules due to its legal framework. – The Vienna Convention.

The Vienna Convention regulates international trade in goods. It therefore applies exclusively in the event of problems related to the order or the sales contract. It also regulates the rights and obligations of each party involved.

The order form or “Confirmation of sale” includes important and mandatory points.

1. Designation of the product to be manufactured or imported.

The international order form includes all the points designating the product to be manufactured, in addition to all the details you have indicated.

2. Date and signature

The date and signature of the sales contract is obviously mandatory.

3. The personal information of each of the parties

The exact contact details of the parties with, if possible, the names of the respective representatives of each company must be clearly written on it.

4. The object

The detail by the object of the product concerned, with all the technical aspects, and the details of the packaging (volume, weight and packaging) must be indicated.

5. Transport conditions

The mode of transport must be consistent with the nature of the goods, the destination and safety.


The chosen incoterm must appear there. Specify the respective obligations of the contracting parties. They make it possible to distribute the costs and risks of transporting the goods between the seller and the buyer in addition (FOB – Free on board and EXW – If one or the other is chosen) see also (Glossary or listed list of incoterms codes used)

7. Price offer

Price of the goods (unit and total price) as well The total price of the offer in the currency of the country with its equivalent in euros (indicative) according to the defined incoterm

8. Method of payment

Payment generally by transfer to a euro or dollar account

9. The dates of production and planned delivery

From production to loading, the deadline must not be exceeded. Here you can indicate the amount of penalties in case of delay or insufficient quantities.

10. The requested packaging

It also describes the standard packaging or possibly the personalized one.

11. Transport insurance

If the load is covered by insurance, the conditions and compensation in the event of force majeure must be indicated.

Note: As “European buyers”, you can only pay for your order in two currencies, the euro or the dollar. In conclusion the beneficiary must provide you with a bank number of an account in Euro or Dollar for the transfer (China) See an example of International Purchase Order